Quality of Work Life

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Quality of Work Life

In the fast-paced, high-technology world of the twenty-first century, the work environment is significantly different than it was a generation ago. Many employees these days feel they are working harder, faster, and longer hours than ever before, and work-related stress levels are notably higher than in past decades. Job-related employee stress can lead to lack of commitment to the corporation, poor productivity, and even leaving the company, all of which are of serious concern to management. Because of lap-tops, cell phones, and personal digital assistants (PDAs), employees bring work home with them on a regular basis and find it harder to escape from work concerns. It is also

now very rare for a person to stay with a single company his or her entire working life, and it is not uncommon for a person to change careers up to ten times in his or her lifetime. Because employees are often willing to leave a company for better opportunities, companies feel the pressure to find ways of luring and retaining qualified employees. These factors have all forced employers to pay more attention to the quality of work life.

More and more companies are starting to realize that a happy employee is a productive employee, and they have started to look for ways to improve the work environment. Many have implemented various work-life programs to help employees, including alternate work arrangements, on-site childcare, exercise facilities, relaxed dress codes, and more. Quality-of-work-life programs go beyond work/life programs by focusing attention less on employee needs outside of work and realizing that job stress and the quality of life at work bears more directly on worker satisfaction. Open communications, mentoring programs, and fostering more amicable relationships among workers are some of the ways employers are improving the quality of work life.

WORK-RELATED STRESS

As employers try to address employee turnover and job satisfaction issues, they must first determine what the issues are. Several companies have convened focus groups and conducted employee-satisfaction surveys to find out how their employees feel and to determine what they can do to make their employees happy.

Workplace stress has increased in intensity and societal concern over the past three decades. Beginning in the 1990s, mental health professionals began noting the disturbing rise of work-related stress. Even with the unprecedented prosperity of the late 1990s, work-related stress rose continuously during that decade and continued to increase in the twenty-first century. In 2007 the American Psychological Association (APA) reported that one-third of Americans are living with extreme stress, with work cited as the most common source of stress (74%). Employees are also calling in sick in increasing numbers, largely because of stress.

The increasing incidence of work-related stress has wide-ranging effects, including absenteeism, impaired teamwork, workplace violence, decreased efficiency, and burnout. A 2005 survey (reported in the Silicon Valley/San Jose Business Journal ) found that only 38 percent of the employees who called in sick were actually suffering from a physical illness. The other 62 percent of these workers who failed to show up were dealing with stress, family issues, morale issues, and motivational issues.

One of the more stressful professions today is in the Information Technology (IT) field. Not long ago, IT professionals were extremely well respected and in demand. As technology advanced rapidly, there was a high demand for programmers and engineers. Most had their choice of high-paying jobs as technology companies competed to recruit the best of these employees. This is not the case today. In June 2004, Meta Group, Inc. surveyed 650 companies and found that nearly 75 percent of the companies acknowledged morale problems among their IT staffs. This number was up from the year before, which showed that two-thirds cited poor worker morale as an issue. Perhaps this is because the U.S. technology sector experienced widespread layoffs during the third quarter of 2004. In general, when layoffs happen the remaining employees are forced to pick up the workload of those who were laid off. This leads to added responsibility and longer work hours, often without additional compensation. This in turn leads to stress, burnout, and resentment. Other causes of employee dissatisfaction include low wages, lack of challenges, insufficient resources, unrealistic expectations, pressure to produce, willfully blind management, unreasonable policies and procedures, difficulty balancing family and work, and increased health benefit costs.

ADDRESSING QUALITY OF WORK LIFE ISSUES

There are a number of independent organizations that conduct employee surveys to gather this information and offer recommendations for reducing work-related stress and improving the quality of work life. One such organization is the Families and Work Institute (FWI; www.familiesandwork.org), a nonprofit research center that provides data to inform decision-making on the changing workforce and workplace, changing family, and changing community. Founded in 1989, FWI is known for ahead-of-the-curve, non-partisan research into emerging work-life issues; for solutions-oriented studies addressing topics of vital importance to all sectors of society; and for fostering connections among workplaces, families, and communities.

The FWI's National Study of the Changing Work-force (NSCW) periodically surveys a nationally representative sample of employed workers; it is designed to collect and compile information on the work and personal/family lives of the U.S. workforce. The study is widely used by policymakers, employers, the media, and all those interested in the widespread impacts of the changing conditions of work and home life.

The 2002 NSCW showed a slight increase from 1992 in the number of companies that offer work-life supports on the jobboth specific benefit entitlements and less formal policies and practices. Despite this, the survey showed a large increase in the number of employees with families who felt there was interference between their jobs and their family lives, than employees 25 years ago. The NSCW also found the importance of supportive work-life policies and practices, such as flexible work arrangements, is clearwhen they are available, employees exhibit more positive work outcomes, such as job satisfaction, commitment to employer, and retention, as well as more positive life outcomes, such as less interference between job and family life, less negative spillover from job to home, greater life satisfaction, and better mental health.

ALTERNATE WORK ARRANGEMENTS

Many employers have found it beneficial to allow alternate work arrangements for their employees. This is one way to improve employee productivity and morale. There are three alternate arrangements that are widely used today: telecommuting, flextime, and alternate work schedules.

Telecommuting describes the work situation in which the employee works outside of the office, usually at home or at a location closer to home. In general, when one telecommutes, he or she communicates with the office via telephone and e-mail, and may go into the office periodically to touch base with the employer and to attend meetings. Advancements in technology have made this possible for many people to telecommute. The telecommuting employee may be able to access files on the office's network from remote locations. And with conference call, videoconferencing, and WebEx capabilities, the employee can attend meetings from other locations. With WebEx technology, meeting attendees can sit at their own computers and view the meeting organizer's computer desktop via the Internet. As the meeting organizer opens applications and moves the mouse on his or her computer, the remote attendees can see those same applications and movements as if they were running them on their own computers.

Flextime is another name for flexible work hours. Although most employees with flextime do work a full eight-hour day, they can start and end the workday at a time agreeable both to the employer and to the employee, rather than the traditional 8:00 a.m. to 5:00 p.m. work day. Most employers require their employees to be in the office during core hours, such as 10:00 a.m. to 2:00 p.m. but do not mandate the start and end times.

Alternate work schedules, like flexible schedules, involve working outside of the traditional 8 to 5 workday. However, alternate schedules have a fixed start and end time, whereas flextime allows the employee to vary the start and end as long as they are there during the core hours. An alternate schedule may be 6:00 a.m. to 3:00 p.m. or 11:00 a.m. to 8:00 p.m. five days a week, or it may be four ten-hour days, or any other different schedule.

The advantages of these alternate work arrangements to the employee include flexible work hours, shorter or no commute, and a comfortable working environment. The advantages to the employer include less need for office space, increased productivity, lower use of sick leave, and improved employee morale. The benefits of not commuting were dramatically demonstrated when gas prices began spiking into the $4 per gallon range in mid-2008, driving up commuting costs significantly without a corresponding increase in wages.

While there are many advantages to these alternatives, there are also several disadvantages that the employer must consider. These include problems maintaining adequate staffing coverage, difficulty scheduling meetings, lack of interpersonal dynamics, and concerns about safety and security (for flextime and alternate schedule employees who come in early or leave late). Whatever the disadvantages, alternate work arrangements are becoming more and more popular as companies realize that they can keep costs downand employees happierby offering options for telecommuting, flextime, and alternate work schedules. One study showed that the number of telecommuting jobs is rising sharply in the United States. In 2004, it was estimated that 44.4 million workers were telecommuting at least once a week; this is 7.5 percent higher than in 2003.

THE FUTURE OF QUALITY OF WORK LIFE

Although the difficult economic times of the mid-2000s often led employees to mute their concerns over quality of work life issues, employees in the future will likely be looking for corporations that have a new work environment, one that encourages each employee to work toward improvement in the product or service; gives employees the responsibility and authority to make decisions; provides timely feedback; and rewards employees based upon

the quality of the product and efforts. Team effort will assume central importance, especially for self-directed work teams. Employees will choose employers who have aims and values that match theirs and who value balance in their employees' lives. Employees want to learn and advance, so opportunities for professional growth will attract employees.

To improve the quality of work life and eliminate job stress, employers can also make efforts to be more aware of the workload and job demands. Employers need to examine employee training, communication, reward systems, coworker relationships, and work environment. Employees often are able to give employers the best advice on reducing work stress.

SEE ALSO Employee Assistance Programs; Human Resource Management; Safety in the Workplace; Stress

BIBLIOGRAPHY

Bond, James T., et al. The 2002 National Study of the Changing Workforce. Families and Work Institute, 2002. Available from: http://www.familiesandwork.org/summary/nscw2002.pdf.

Caproni, P.J. Work/Life Balance: You Can't Get There from Here. Journal of Applied Behavioral Science, March 1997, 4656.

Cole, J. Building Heart and Soul: Increased Employer Concern for Employees. HR Focus, September 1998, 9.

Herman, R.E., and J.L. Gioia. Making Work Meaningful: Secrets of the Future-Focus Corporation. Futurist, December 1998, 24.

Jackson, Lee Anna. When the Love is Gone: How to Reignite Passion for the Job. Black Enterprise, January 2005, 54

King, Julia. Going Down Fast: Slashed Resources and Impossible Demands Have Caused IT Morale to Disintegrate. Computerworld, 8 November 2004, 51

Manley, Will. The Manley Arts: Labor, Work, and Happiness. Booklist, 1 November 2002, 454

McManus, Kevin. Should I Stay or Should I Go? IIE (Institute of Industrial Engineers, Inc.) Solutions, July 2002, 17.

U.S. Telework SceneStats and Facts. Available from: http://www.ivc.ca/studies/us.html.

Work/Life Balance a Key to Productivity. Employee Benefit Plan Review, September 1998, 3031.

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