JCCC Board of Trustees Meeting, June 16th, 2009

On June 16 the JCCC board of trustees met for their regular monthly meeting. Awards and recognition The board recognized the outgoing chair, Shirley Brown-VanArsdale, for her years of a service as a trustee. She thanked the administration, faculty, staff and students and the community for their support. Trustee Hodge thanked faculty and staff for their work and shared several quotes that express his views about government. Nominating committee Trustees Lynn Mitchelson and Melody Rayl agreed to serve as a committee to nominate new board officers, liaisons and committee chairs and members for 2009-2010. The nominations will be voted upon at the July meeting. Actions The board approved a cooperative agreement with Longview Community College for the sustainable agriculture entrepreneurship certificate program. The board approved articulation agreements between JCCC and Southwestern College Professional Studies, Calvary Bible College and Theological Seminary, Kaplan University, University of Central Missouri and University of Missouri-Kansas City. The board approved the treasurers report for the month ending April 30, 2009. The board voted to revise college policy 217.05, Naming of College Facilities. According to this policy, facilities may be named in recognition of financial support or of distinguished service. The operating procedure for this policy that will be adopted by the college president will state, in part, It shall be the general practice that a period of not less than three years shall lapse between the end of the individuals service to the college and consideration for a distinguished naming opportunity. The board approved a proposal from PGAV Architects for architectural services and associated subconsultant services for the bookstore warehouse expansion in an amount not to exceed 7 percent of the guaranteed maximum price construction cost. The estimated cost for architectural services is approximately $119,000, plus expenses. The board approved the lowest acceptable bids of $127,860 from Goetze Dental and $67,095.20 from Henry Schein, for a total expenditure of $194,955.20 for dental equipment for the dental hygiene program. The board approved the low bids of $32,780 from All Sun Plus, $126,231.55 from Enterprise Systems Corporation, and $3,624 from Pomroy IT Solutions, for a total expenditure of $162,635.55 for Cisco equipment. The board approved the renewal of the annual contract for Cisco maintenance for the period of July 2, 2009, to June 30, 2010, with MSI Systems Integrators Inc., at an amount not to exceed $114,341.24. The board approved the low bid of $185,133.06 from Tribune Publishing Co., plus an additional $18,500 to allow for overruns, for a total expenditure not to exceed $203,633.06 for an annual price contract for printing of the continuing education class schedules. The board approved the lowest acceptable bids of $75,522.83 from Corporate Express and $37,075 from Emcompas, for a total expenditure of $112,597.83 for office and classroom furniture. The board approved the low bid of $70,559 from Computer Comforts Inc. for podiums. The board approved a proposal from Egencia, an Expedia Inc. Company, as the colleges dedicated travel agency for travel services, at an annual expenditure anticipated not to exceed $140,000. The board approved a proposal from LaserEquipment Inc. for the establishment of a contract for remanufactured toner cartridges at an annual expenditure not to exceed $50,000. For now, the college has halted the search for a legal firm since the RFP process was compromised. Although the college will resume the process, the board approved the extension of the contract with Gates, Shields and Ferguson to provide legal services for six months as the college continues its search. The board also approved smaller bids for video automation equipment, tables for use in business office technology classrooms, modifications to the chilled water systems in ITC and ATB, and maintenance for the Altiris asset monitoring software. Executive session The board went into executive session for 60 minutes in order to conduct Dr. Calaways annual evaluation, as called for in his contract, which is a matter pertaining to non-elected personnel. Next meeting The next meeting of the JCCC board of trustees is at 5 p.m. July 16 in the Hugh W. Speer Board Room, 137 GEB. Board of trustee meetings are open to the public. For more details, see a copy of the board packet at http://www.jccc.net/home/depts.php/000001/site/BoardMeetingInfo/JCCCBoardReports.